Back office for property preservation contractors

Do the work by day.
Be home by dinner.

You’re good at field work. We’re good at portals and compliance. Below: one night at your house, in 35 seconds.

ONE NIGHT AT YOUR HOUSE
5:00 PM
Last property done. Home.
Ten hours in the field — the work you actually chose.
11:38 PM
Home — but not really.
The family eats without you. You’re in the office: photos, bids, portals, due dates.
3:47 AM
You’re asleep. Your orders aren’t.
Our processors work your portals through the night — labeling, bidding, invoicing, submitting.
7:00 AM
You wake up to done.
Every order in before its due date. Breakfast with the family. Then just the field.
LOADING THE FILM…

You’re good at the field.
We’re good at the portals.

That’s the whole partnership. Ten years of national portals and compliance on our side — so the only work you keep is the work you chose this business for.

How it works

Three steps. Two of them are ours.

STEP 1 — YOURS

Your crew finishes the job

Photos land the way they already do — Pruvan, Hayvee, PPW, or plain email. Nothing changes in the field.

STEP 2 — OURS

We process it the same night

Photo buckets labeled, bid comments written, invoice lines built, order submitted in the portal before the due date.

STEP 3 — OURS

You wake up to submitted

A morning summary of every order, every status, every dollar — and a system that chased your crews while you slept.

What we take off your plate

Everything after the field work.

PROCESSING

Order processing, portal-perfect

Every national portal, every photo bucket, every bid comment — done by processors who do nothing else, all night, every night.

COORDINATION

A coordinator who owns your board

Orders assigned, tracked and pushed forward five days a week — jobs never sit because nobody was watching.

CREW CHASING

Follow-ups that never sleep

Our own system watches every due date and every crew promise, and follows up before you’d even remember to.

ACCOUNTING

Your books, run by us

Invoices to nationals, crew pay with splits, check remittances — payroll lands ready, every cycle.

The scale

A quiet machine with loud numbers.

0+
orders processed every month
0
national portals, mastered
0+
years in property preservation
0
missed due dates is the whole job
Every portal you work

Name the national. We already know the portal.

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NOW PPSFIRST ALLEGIANCEVPRSSPECTRUMNORTHSIGHTBLACK DOMEZVNVRMSPPSUNITED FIELD SERVICES NOW PPSFIRST ALLEGIANCEVPRSSPECTRUMNORTHSIGHTBLACK DOMEZVNVRMSPPSUNITED FIELD SERVICES
The Malviy Hub

We didn’t just hire processors.
We built the machine they run on.

Every order you send lives in our own operating system — built for preservation and nothing else.

Live order tracking — every order runs one lifecycle, unassigned → paid, with a 24-hour SLA clock on every step.
Crew chasing that never sleeps — due dates and crew promises are watched automatically, and every follow-up is logged.
Your books, generated — invoices and crew pay are created the moment an order submits. Payroll lands ready.
Nothing disappears — submitted orders lock, and every change after a rejection is recorded with a name on it.
More than a back office

We only grow when you grow.
So we push.

FREE — NATIONAL ONBOARDING

We sign you up with the nationals

Tell us your counties, upload your W-9 and insurance once — we file your vendor applications with 20+ national companies for free. More nationals, more orders. Your growth is our growth, so we do the paperwork.

JUNE — OUR AI COORDINATOR

Your crews get chased. You don’t chase.

June texts your field crews for status updates, understands their replies, logs the promised dates and follows up — automatically, every morning. You read the result, not the thread.

EVERY DAY — 4:00 PM

Your daily report, like clockwork

Everything we submitted in the last 24 hours — orders, invoice totals, every bid listed line by line — in your inbox at 4 PM. One glance and you know your business.

HIRING — WHEN YOU EXPAND

We help you find field crews

Picking up a new coverage area? We run the crew application funnel — job-board-ready links, screening questions that filter real preservation crews from pretenders, and a shortlist your office just calls.

Pricing

Priced like an order, not a salary.

Simple per-order pricing. No contracts. No minimums. No setup fee. Every operation is different — email us and we’ll send the exact numbers for yours the same day.

10+
years in preservation
20+
national portals covered
150,000+
orders processed since 2020
US
hours, nights included

Go home. We’ve got tonight.

Send us one night’s real orders — no commitment. If you don’t wake up ahead of your board, don’t call us back.

Or just email hello@malviygroup.com — Prashant reads everything.